SEATECT Decision Policy

SEATECT Decision Policy
 5 February 2026
 
This document explains SEATECT self-definition and SEATECT policy on team decisions.
 
SEATECT has 6 levels of membership / involvement.  Each with different criteria:
 
  1. ACTIVE MEMBERS: (13)
    • Actively involved in SEATECT
    • Active Rotarian, Rotary Peace Fellow or Rotaractor
    • Member of RAGAS, RAGFP or BELRAG
  2. ACTIVE VOLUNTEERS: (4)
    • Actively involved in SEATECT
  3. ADVISORS: (3)
    • Senior people who have agreed to render advice if asked.
  4. PART TIME STAFF (1)
    • Assists with the website, bulletin, translations, etc.
  5. SUPPORTING MEMBERS: (16)
    • Active Rotarian, Rotary Peace Fellow or Rotaractor
    • Member of RAGAS
    • People who have expressed an interest in what we do and are supportive.
 
Policy on SEATECT quorum
  • Quorum for regular meetings should be defined as 51% of active members and volunteers.
  • Team decisions made by email and/or in the SEATECT Management Line group require a quorum of at least 6 active members/volunteers. The current list of active members is above.
  • For email approvals request should indicate a response is required not later than (appropriate date) and should indicate that non-response will be taken as concurrence.
  • Electronic motions and their results should be included in the minutes of the next team meeting.
  • To ensure maximum receipt, notice of such emails should be posted in the SEATECT Management Line group.
 
Best Practice for Exit Interview: If an active member departs the team an exit interview should be conducted to understand and record the reasons for departure. The format of the interview is at the discretion of the coordinator and departing member.
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